Industries
Fuel distribution
Fuel distribution is an operation that requires full control over supply chain logistics, product flow and the safe delivery of services.
Every delivery must be carefully planned, documented and accounted for. Ongoing monitoring of the tanker fleet, fuel dispensing points and communication with drivers is of paramount importance. Consistent operational and cost data are key to profitability and the quality of customer service.
Fuel distribution
Industry challenges
- Planning and monitoring fuel deliveries to customers
- Online monitoring of locations and quantities of fuel dispensed from tankers
- Communication with drivers regarding deliveries and documentation confirming receipt
- Ongoing monitoring of fuel consumption at customer sites to ensure uninterrupted supply
- Comprehensive customer service: fuel deliveries and the hire of on-site fuel stations with electronic level monitoring and a fuel dispensing management system
- Overseeing the proper fulfilment of contracts, including deliveries to mobile fuel tanks
- Monitoring the location and usage history of field assets, including customer fuel storage facilities
- Multi-level documentation of vehicle performance parameters, sensor electronics and tanker distribution systems
- Collection of data from multiple sources within a single system and ongoing cost analysis of operations
Fuel distribution
Other industries
Waste management
Waste management involves operations carried out on a daily basis in the field, on a large scale and under pressure to deliver results. Millions of operations a year, a dispersed infrastructure and a fleet of specialist vehicles require full control over processes. The coordination of crew work, ongoing supervision of service delivery and access to reliable operational data are of key importance. Effective management of the utilities sector relies on the integration of technology, logistics and documentation within a single environment.
Water and sewerage services
Day-to-day operations involve carrying out work at multiple sites simultaneously and continuously monitoring technical and logistical processes. It is essential to have real-time access to reliable operational data, which helps to coordinate activities in the field and at the technical support base. This is an environment in which integrated management systems form the basis of operational efficiency.
Construction
The implementation of the project requires full control over the work of machinery, teams and subcontractors, as well as constant monitoring of operating costs. Access to reliable operational data and records of work progress is of key importance. The integrated management environment enables real-time coordination of activities and optimisation of resource utilisation.
Road maintenance
This is an industry where rapid response, full accountability and the constant availability of a specialist fleet are essential. The performance of contracts must be documented in terms of the location, time and quality of the work carried out. XTrack provides tools for operational monitoring, activity planning and real-time cost control.
Agriculture
Large-scale farming is an operational activity spread across a wide area, requiring precise management of equipment, teams and working hours. Day-to-day work is carried out simultaneously across many areas and in various locations. The machinery in use includes expensive, specialised equipment and a wide range of additional tools. The smooth running of farms requires the coordination of people and resources in dynamic field conditions.
Fuel distribution
Our solutions
Planning and delegating tasks
Flexible planning and ERP integration
Plan tasks directly within the XTrack software or import work orders from the company’s existing ERP systems. Data exchange takes place via files or a dedicated API.
Fuel delivery planning
A planning process designed to assist dispatchers in allocating orders based on forecast delivery volumes and customer demand
Operations logistics tree
A clear overview of service delivery organised as a logistics tree, with both tabular and map views.
Analysis of route dependencies
A clear visual representation of the interdependencies between scheduled task lists.
Recurring task management
Bulk assignment and editing of recurring tasks, and efficient handling of one-off tasks.
Real-time communication
Two-way communication between dispatchers and drivers via on-board terminals using the XTrack WorkMate app.
Support for field staff
Notes and attachments for the team to help streamline order fulfilment.
Dynamic task management
Assigning and transferring tasks between vehicles whilst they are in progress, as well as notes and attachments for the crew.
Monitoring of assets and tasks
Unlimited scalability
Manage a fleet of any size within a single system — without separate databases for branches and regardless of the number of XTrack modules.
Fuel dispensing monitoring
Continuous monitoring of dispensing locations and quantities through the integration of electronic systems with the distribution and sensor systems of the tankers.
Data layers and POIs
Support for custom client data layers and a POI database, enabling contextual analysis of operations on the map.
Full asset history
A comprehensive overview of vehicles and equipment: GPS data, notes and attachments from on-board terminals, and data from the distribution system’s electronics.
Chassis and body monitoring
Recording of operational parameters via CAN modules, factory-fitted sensors and additional XTrack sensors.
Integrated video monitoring
Footage from up to 4 FHD cameras is recorded and streamed live online, automatically integrated with other XTrack telematics data.
System diagnostics
Real-time diagnostics of the XTrack system modules installed on the machine, using software accessible to the user via Wi-Fi
Monitoring of task completion
Continuous monitoring of work progress and regular feedback from teams: status updates, photos, notes.
Identification and inventory
A wide range of identification standards
LF and UHF RFID, NFC and barcodes — complete technological flexibility.
Support for multiple identifiers simultaneously
You can always document the completion of tasks relating to infrastructure made available to customers and record their current location, even if they are not equipped with electronic fuel level measurement systems and/or comprehensive dispensing management systems.
On-board terminal with the XTrack WorkMate app
A single, versatile device for managing task lists, scanning RFID tags and barcodes, and conducting field stock-takes.
Online stock-taking
Data available immediately in the XTrack system, without the need for file synchronisation or working offline.
Workshop infrastructure support
Mark diagnostic points on the machine using low-cost NFC tags and keep a record of inspections and repairs.
Reporting and analysis
Real-time data access
All operational data is available immediately, with only a minimal delay caused by the GSM/LTE transmission.
A branded interface for your customers
The XTrack software provided to your customers can be fully customised to match their brand identity — from the login screen to the functional modules and reports, all of which feature your logos and graphic elements.
Ready-made operational reports
Standard reports cover key aspects of vehicle operations, crew activities and the execution of field tasks.
Customised reports
The ability to create reports tailored to the specific needs of your organisation and to automate analyses in line with your individual operational requirements.
Flexible data export
Exporting data to popular formats such as CSV, XLS(X) and PDF enables further processing of the data within other business processes.
Analysis in map view
Working on a digital map with the option to adapt the data presentation to the operational context.
Management dashboards
Clear administrative dashboards enable real-time monitoring of key operational indicators.
Integration with BI systems
Integrating XTrack data with other company systems and analysing it using Business Intelligence tools, via automatic data access via a dedicated XTrack API.
Fuel management
Comprehensive service for customers’ petrol stations
The system, based on the XTrack fuel terminal, automates refuelling processes at company-owned petrol stations and service fuel depots made available to customers.
Competitive advantage and full control
Remote monitoring of liquid levels and accurate consumption data provide greater operational control and expand the range of services offered.
Branding in line with the corporate identity
The XTrack fuel terminal display can be customised to match the company’s corporate identity, including the addition of a logo.
Automatic recording and secure dispensing
The system records who dispensed fuel, when, and how much, whilst authorisation for dispensing is carried out via a two-step login process.
Flexible consumption reporting
Fuel consumption reports, broken down by depot, employee and vehicle, are available at any time — globally for the operator and on a restricted basis for customers.
Video integration and the IoT ecosystem
Integration with the XTrack video monitoring module allows operations to be linked to video recordings, and refuelling data is available in the depot and vehicle histories.
Continuous fuel level monitoring
Real-time stock monitoring enables deliveries to be planned in advance and ensures operational continuity.
Accurate accounting
Recording of consumption at actual and reference temperatures (15°C) simplifies the accounting for fuel deliveries and issues.
Alternative: liquid level monitoring
If you require remote stock monitoring only, the XTrack TankMonitor solution is available.
Want to see how our system works?
We’ll show you our platform in practice, using examples relevant to your industry, processes, and field resources.
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