Identification and stocktaking

The RFID (Radio-Frequency Identification) technology is a universal solution that allows you to monitor the company’s resources regardless of their type. It enables unambiguous identification of people and objects such as waste bins and containers, mobile toilets, tools, individual parts of machinery and supported infrastructure, as well as checkpoints in the inspection and diagnostic processes. 

Radio waves are used to identify people and objects with the RFID technology. People or objects have a unique code saved in an RFID tag, which is read with the radio waves. 

The RFID tags work best when resources are used repeatedly. Their advantage is resistance to weather conditions and damage. 

If your resources and the supported process involve one-off use, the most advantageous solution is to use barcode tags. The unit cost of making a self-adhesive label is minimal. You can mark objects this way on your own using the XTrack software and a label printer, even in industrial quantities. 

Each RFID tag (also known as a “chip”, keychain, card, sticker) contains a unique alphanumeric code. Its number can be read automatically or with a manual reader. In addition, if the reader is equipped with a GPS receiver, the RFID code can be immediately linked to a specific location. Each tag can have different attributes assigned in the XTrack system, e.g. customer data, location, waste fraction (wet, dry, metal, glass, plastic, paper, etc.), company inventory designation or resource type. 

• RFID solutions of the XTrack system operate in as many as three ranges: LF, UHF and HF. This is the widest possible market approach to RFID. 
• Depending on the type of the resource you want to identify and the vehicles and tools you want to use when handling the identification process, you can choose the most optimal reading frequency. 
• By choosing the operating scope of the RFID solution to the specific needs of your business, you can be certain of the effectiveness of the identification, the highest reading precision in given conditions and the optimal level of process costs. 
• If flexibility is important to your company, we also thought about it. In the XTrack system, you can simultaneously assign multiple unique labels working at different frequencies to one object. As a result, you can document the operation of the object with different methods and tools. 
• The XTrack system ensures freedom of choice. We work with RFID tags that are completely available on the market and we do not follow a vendor locking policy. 
• The RFID ranges in which our solutions work ensure full compliance with formal industry requirements. 

Our RFID solutions work in three ranges: 

• LF RFID: 125 kHz Unique, 134.2 kHz FDX, 134.2 kHz HDX – crucial if you operate in the waste collection industry; find out more 
• UHF RFID: frequency range from 860 MHz – recommended for container vehicles and loader cranes; find out more 
• HF RFID: 13.56 MHz, NFC, Mifare – optimal for a fully manual identification process; find out more

If you identify objects in the field which are permanently assigned to the locations of the services performed, you can conduct comprehensive stocktaking with the XTrack system. 

A terminal with an RFID reader, equipped with our own XTrack software, GPRS and GPS module allows the carrying out of quick stocktaking of all your objects, even if they are already at the customers’ premises. 

During the stocktaking, the system creates a link between a unique number stored in the tag installed on the object and the recipient of the service provided by your company. The system allows adding additional photos and notes to the described object, which may prove useful in the future, e.g. to describe the access to a given object. After reading the code from the transponder attached to the object or from the barcode assigned to it, the employee links the code with the property address and additional attributes, notes or photos. All of the entered and saved data are synchronised with the database on the server, so you always have access to the most up-to-date information. 

Thanks to this connection, each time you automatically or manually identify an object, you create electronic and precise documentation of the service performed. You can analyse it on many levels: as the site history, a company resource, the recipient of the service performed, as well as the vehicle and crew that performed the planned tasks. 

You can visualise the distribution of resources at any time on the digital maps available in the system. Assigning accurate coordinates to objects during stocktaking is a huge advantage of the XTrack system. It allows precise location of them, even in a large space, and efficient management, while eliminating the need for possible searches of the object in the case of a service order. 

The benefits of the XTrack stocktaking tools: 

• Planning the work of stocktaking crews is done in exactly the same way and using the same XTrack software in which you plan other tasks to be performed in the field
• The stocktaking plan is sent online to crews, so you do not have to manually upload files to the stocktaking terminals. 
• The equipment you use for stocktaking are available on the free market. By choosing the appropriate model you can use them for further work as onboard terminals. 
• Our software supports mobile equipment, operating simultaneously in three standard-compliant systems: 125 kHz Unique, 134.2 kHz FDX and 134.2 kHz HDX. So if you work in an area where there are already objects with tags from other entities, you do not have to replace them or use different mobile equipment, depending on the RFID frequency of the tag you have found on the container. 
• The stocktaking is performed at the place of providing the services, so the resources on which you install the tags in the field obtain accurate GPS coordinates of actual resource substitution, not the location based on address data of service recipients. Thanks to this solution, your crews can efficiently reach the right place and complete the assigned tasks. 
• The progress of stocktaking is updated online, both on the side of the XTrack software for process managers and in the stocktaking terminals of individual teams in the field. The work results are automatically archived, so there is no risk of losing them. You retain the efficiency of the work of the teams while eliminating the risk of duplicated works in the inventoried locations. 
• By carrying out stocktaking while using the Meter function at the same time, you can record the technical condition of the objects and send messages about the need to perform repairs or replacements.